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How to prepare your personal budget

A personal budget is a finance plan that allocates future personal income towards expenses, savings and debt repayments. In other words, it’s a plan that sets out how you’ll spend and save your money.

Some people hear the words ‘Personal Budget’ and think restriction, limitation and confinement. They imagine having to cut all spending and live on bread and water.

Instead, think of it as your spending plan. By planning how you’ll spend your money, you’ll feel liberated and be able to spend guilt free, knowing money has already been set aside to cover your expenses. By putting a plan in place, you’ll no longer feel like you’re going to run out of money before the end of the week or month.

So, how do you prepare your personal budget? It’s easiest to start with a template. Either an Excel spreadsheet, an app or a website. Your budget should be set up for a 12 month period, with all income and expenses broken down on a monthly basis. We have a complimentary Personal Budget template available to our clients.

Ensure that your budget contains the following components:


This includes business drawings, salary/wages, interest, dividends, rental income, and any other income you may receive. If you receive income weekly, multiply your weekly amount by 52 then divide by 12 to calculate your monthly average. If you receive it fortnightly, multiply by 26 then divide by 12.


Expenses should be split into key categories, e.g. household, food, apparel, children, medical, insurance, transport, lifestyle, and debt repayment. Irregular expenses such as annual rates or insurance payments, school supplies and uniforms, or holidays, should be allocated to the month they’re paid. This allows you to plan for those months you’ll have higher outgoings than normal.

Monthly Cash Summary

This should show your cash surplus or deficit for each month as well as for the year. If your budget has resulted in a deficit, review your expenses and identify areas to reduce your spending.

Actual vs Budget

You should be able to easily compare your actual monthly spend to your budget. Set aside an hour or two each month to input your actual figures and reset your budget for the remaining months if necessary.

The key to a successful budget is to be completely honest about your spending habits. It’s best practice to review your bank statements to analyse your current spending. Inputting this information into the budget may be an eye-opener, but it will help you understand where your money goes and allow you to make adjustments. Even small adjustments add up over time.

The budget should be personal to you and your family and should reflect your overarching family goals. Your goal may be to reduce debt by spending less on lifestyle expenses. Or maybe you want to take a family holiday, so you reduce your food spend.

The key to achieving your financial goals is to understand where your money goes and develop better control over your money. Making a plan for your money and setting personal wealth goals will ultimately result in more money and less stress.

Need some help?

Please get in touch if you’d like a copy of our Personal Budgeting Template to develop your spending plan.

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